Recruitment And Selection Process

The most important job of a Human Resources person is the selection and hiring/recruitment of employees. It cannot be faulted that the success of any firm depends on the quality of human resources or talents in that firm. This is why it is very important for any human resources expert to be very sure of hiring the right staff without compromising anything from the onset. The questions behind your mind while sourcing for talents should be can these staff deliver? What are their strengths? Can they fit into the corporate goal and objectives of the firm? What are their competencies? Can they be trained? Can they pursue the vision of the firm? What values are they bringing into the organization? Are they coming to use our firm as a learning ground and move on with their career somewhere else? Can we count on them to fit into the succession plan of the company? Etc. Answers to these questions and more are why selection and recruitment seems to be an onerous task. It cannot be argued that most applicants fake their qualifications and experiences just to impress interviewers and get the job. It is very important then for interviewers to look beyond the physical to determine how suitable an applicant is. This brings us to the issue of the competency analysis of those to be interviewed. Competency test is always one of the important selection strategies. This is because it goes beyond what eyes can see. It checks the behaviours of the applicants as well as their characteristics, which influences and drives their performance on the job. A competency can then be seen as the underlying characteristics of a person which enables him to deliver or not deliver superior performances in a given job, role or situation.

The competency of a candidate can be seen in his Skills, educational qualifications, Knowledge, abilities, achievements, strengths, social roles, self image, Traits and Motives. Where the candidate's skills, educational qualifications, knowledge, abilities, achievements, strengths and weaknesses can be easily identified, his Traits and Motives are always hidden in the core of the candidate. The Motive and Traits of different candidates are always what separates the chaff from the juice. This then means that interviewers should pay more attention during selection exercises in the motives and traits of candidates more than their qualifications and experiences.

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When there is an opening in a firm, it is always very important for the Human resources department to check inwardly if there is any existing staff that can fit perfectly into that position. If none, the next step should be to look outwardly. While placing the advert, it is also very important for the HR person to know the job requirements for that position, the educational qualification needed, number of years of experiences on the job, the job description, the gender of the person needed etc. These will help in knowing the content of the advert placement.

It is also always very important for the advert to specify that each candidate should have his profile and career summary in the first page of the resume. This will make the short-listing job simple.

Bearing all these in mind, the selection and recruitment process will flow as easy as ABC. For a guide, a typical selection and recruitment process should follow the sequence below:

Be aware that there is a vacancy / opening in your organization.
Analyze the position/s requirements. Learn everything about the job, the processes, performance; the skills needed, the traits, the competencies, salary range etc.
Vacancy announcement. Place the vacancy in your website as well as in one or two dailies as the case may be. Be sure the daily you are to use has wide readership.
Start your short listing, having in mind the job description and requirements.
Depending on the number you have in mind, shortlist many candidates for the pretest selection to give you a variety of choice.
Conduct the test exercise (for entry job levels mostly).
Prepare interview questions for the pre-screening interview.
Conduct the pre-screening interview (to trim down the number of candidates.)
Prepare more practical questions for the next stage of the interview.
Make your selection and present to the Management for the final selection.
Conduct your background checks/reference checks on the successful candidates.
Recruit the successful candidates.
Conduct employee orientation.
Hand over a copy of the employee Handbook to each of them.
Place them on probationary period before confirmation of appointments.

Recruitment And Selection Process

High-Volume Scanning and Process Automation For Better, Faster, Smarter Decision Making

High-volume scanning is a pretty simple concept, but it's only the beginning of effective automation. If you're using your scanning software to capture and sort a large volume of documents, your system isn't much more than a change sorter, pulling like documents together and dropping them into the right place. Sure, having everything in one place is an important step, but it's only the beginning.

This article provides tips to help you streamline and maximize your high-volume scanning process, showing how you can use effective scanning as the launching pad to enterprise-wide business efficiency. Thoughtful preparation, combined with a high-performing, high-volume scanning solution and business process management tools lead to better, faster, and smarter decision making. Together, they give business leaders the information they need to rise from the position of competing sideliners to marketplace leaders.

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Taking full advantage of the power of high-volume scanning
High-volume scanning is vital for capturing large volumes of information quickly. Combined with an efficient document management system that has robust indexing, search, and retrieval capabilities, it makes mission-critical information available to those who need it. Even if your company isn't ready to take full advantage of business process automation via digital workflow, there are several things you can do to increase the speed and relevancy of the information you provide.

If you're running high-volume scanners, you're probably doing a lot of batch scanning...but are you doing everything you can to streamline and maximize the value of the capture and indexing process? Here are five questions to consider as you map out your scanning process:

Are you taking advantage of sorting and indexing opportunities before the scanning process begins?
Let's pretend, for example, that you manage an insurance company that needs to sort and process a high volume of incoming documents such as policy change forms, coverage cancellations, policy renewals, and claims. Your company has a single mail delivery address or post office box. Mail is sorted further internally. Your staff is instructed to sort incoming mail by department and document type so papers can be organized appropriately into batches for quicker scanning.

After considering the hours spent preparing mail for scanning, your company decides to pre-address each type of outgoing form (and its corresponding return mail envelopes) with its own post office box or suite number and bar code. Your goal is to expedite scanning and deliver work more quickly to the appropriate people so you can offer better service to your clients and compete more successfully in the marketplace.

The post office box and suite numbers let your staff pick up and deliver pre-sorted mail destined by processing area, such as renewal forms, claims, etc. Your mailroom staff delivers the sorted contents of each post office box for batch scanning. The post office box number is used as an indexing key to instruct the system where documents should be stored electronically, how they should be categorized, and who should be notified of receipt. This reduces hours previously spent on mail sorting and eliminates manual cataloguing errors. Staff receives imaged forms quickly and directly from their desktops, accelerating turnaround and processing times, ensuring excellent customer service, and meeting your goal.

Does your scanning software integrate with your electronic document management (EDM) software? Does your storage system offer encyclopedic indexing that serves the needs of your entire enterprise?

The power of high-volume scanning starts with getting accurate data where it's required. Central, searchable storage is vital to finding documents and information when they're needed - now and in the future - and making data available to the right people as quickly as possible. Even scanning systems with top-quality automatic verification of accurate data and quality images can fail to reach their potential value unless you can retrieve specific files from your desktop quickly when you want them. Whether you are scanning data that you want to store, organize, or ultimately use in your accounts payable, document management, ERP, or other back-end systems, speed is the name of the game.

Although a large volume scanning operation may be restricted to meeting the needs of a specific department, it's important to consider potential uses of the information across the enterprise. How do other departments interact with the stored documents? Have you taken into consideration how different departments and users will search for the documents and their contents as you create the indexing schemes? In order to leverage the value of high-volume scanning, the granular and detailed approach to a departmental solution needs to be coupled with the long-term vision to meet company-wide needs.

Are you using bar codes to their full advantage?

Bar code scanning is ideal for large volumes of routine documents due to its high accuracy rate (usually approaching or reaching 100%). It also tightens security by encrypting information and only displaying clues about the content (under the bar codes) that are meaningful to staff. Finally, it has the ability to pull large amounts of information, or links to images and documents that are embedded in the bar codes and stored in the EDM system, into a very small space.

Many companies choose to print bar codes on forms that are then scanned upon return for easier and more secure routing and processing. Embedded links pull up additional data about the person and the form as needed, completing the business picture for staff in accordance with the rules you have established regarding information each person can access. Using multiple bar codes that contain data relevant to different business areas can further contribute to streamlining processing and directing work.

Information privacy is guaranteed, since a good EDM system only allows pre-authorized staff to view the data that is encrypted in the bar codes. Data accuracy, consistency, and security are ensured, and informed decisions can be made quickly.

Are you maximizing your use of digital storage and line-of-business applications?

High-volume scanning is an excellent launching pad for maximizing revenue and avoiding cost. Consider a standard "2% 10/Net 30" invoicing process. To take advantage of discounts for prompt payments and avoid penalties for late payments, you need real-time information:

* Which bills are due, and when
* How much you can save on each invoice by paying early;
* Cash flow information to guide the expenditures; and
* Which bills should be scheduled for priority payment.
* High-volume scanning makes sure billing information is available quickly. Yet without a solid document management system that enables detailed indexing, effective search, and integration with your invoicing and reporting systems, discounts are inadvertently missed and late penalties ensue. By taking advantage of data stored in each of your disparate software systems, you save thousands of hours otherwise wasted by searching for documents and data, prioritizing work, and making timely payments.
* Are you maximizing efficiency with full process automation?

Getting information into your company quickly is only half of the equation. Getting information distributed wherever it is needed for fast and accurate decision making is just as vital.

The key to end-to-end document efficiency is business process management (BPM) and workflow software that builds on the power of your scanning and line-of-business software. BPM gets the right work to the right people at the right time, facilitating straight-through processing of information and real-time decision making. It enables efficiencies that simply are not possible without it. Some powerful benefits include:

Capturing and indexing documents straight into departmental queues. Detailed indexing of documents pertinent to a specific department can be indexed in greater detail by specialists at the departmental level. This lets scanning staff focus on getting documents into the system and gives your department control over the details.

Scanning batches of documents directly into work queues while simultaneously routing them for storage in the document management system. This helps you accelerate your speed at the beginning of the business process. Some companies use a single indexing key during batch scanning to indicate who will process the documents and import them directly into a workflow. This results in lightning-fast progress from receipt through delivery to work queues, making straight-through/real-time processing an attainable goal.

Packaging groups of related documents and routing them into work queues for processing. Receipt of the final item in a group of related documents can instruct the system to package all pertinent documents and send them to the appropriate person to be worked on. An enrollment officer, for example, would receive a college application, financial aid information, transcript, and other needed documents in a package for processing and distribution when all documents have been received. This eliminates time spent juggling, searching for, and collecting related documents, and ensures applications are prioritized fairly based on document receipt.

Parallel processing of time-sensitive documents, enabling faster turnaround. Items requiring multiple timely reviews, approvals, or signatures move quickly through the system rather than being bound to the cumbersome and time-consuming sequential decisions that a paper-based or email system would allow. Simultaneous review of insurance documents by Underwriting and Claims, or collegiate applications reviewed by Admissions, Student Aid, and the honors program areas are just two examples.

Enforcement of processing rules, such as hierarchical approvals. Workflow automation within a BPM system lets you establish standards and processes that every employee has to follow consistently and ensures that the rules are followed. It also lets you establish standard processes for routine exceptions (for example, out-of-state college applicants to state university that draws mostly in-state residents can be placed into an "exception" queue). All exceptions are handled in accordance with rules that you have pre-approved, again guaranteeing fair and consistent treatment.

Detailed, clear audit trails. Built-in workflow tracking in a robust business process automation system follows every interaction with documents and processes that are flowed through the system. Answering the "who, what, when, where, and why" questions is easy, since all transactions follow the business and information governance rules you set in place. Regulations and demonstration of compliance are no longer a nightmare with BPM.

Real-time reporting for improved decision making. Have you ever questioned the productivity of a specific employee on a particular day, especially if bottlenecks are occurring? Have you speculated which products consumers are buying this week as result of special promotions, wishing you had real data, or wanted to know which of your branches or subsidiaries are generating the most business? Have you wondered where the slowdowns are in your processes that you could rectify and improve? BPM gives you these answers and more, providing the knowledge you need to make smart decisions and changes now...and in the future.
The BPM lifecycle: building on high-volume scanning.

High-volume scanning is the gateway to the BPM lifecycle. By understanding the pieces and parts of BPM, you can leverage the value of the mission-critical documents captured by your scanning staff and add tremendous value not only to the department(s) most in need of automation, but across your enterprise. Here's a bird's-eye view into how the BPM lifecycle works, why each stage is important, and how it builds on the value of the digital documents created by your scanning team.

Process Design:

One of the most important parts of business automation is process design. It requires careful study of your existing business procedures - what documents you use, in which formats they exist (paper, email, online forms, voice mail), and the role each plays in your routine business processes - so you can streamline intelligently prior to process automation. BPM and workflow software that includes a built-in process designer allows you to create, execute, and improve processes within a single application. (Note: Effective process design requires an exhaustive drill-down analysis of every step within each process, and effective two-way communication about the steps involved. Without analysis and communication, the best designs will be ineffective.)

Process Modeling:

After you (or your vendor's professional services provider) have completed the process design that shows how your streamlined process should work theoretically, will your BPM or workflow software provide the logic to make your business process design work? Or do you have to jump between two or more design, modeling, and execution applications to move from theory to reality? Seamless communication is vital to a high-volume, high-performing BPM solution. The tighter the integration, the smoother and easier it will be to bridge the process design and execution stages and get results.

Process Execution:

As the saying goes, "The truth is in the pudding," and the execution of your plans needs to be seamless so the BPM system delivers the results you anticipate. Think about the following:

* Every process has a specific, ideal (or regulated) time for completion. Can your system create alerts when a time-sensitive item is in danger of untimely completion?
* Does your system automate re-distribution of work, considering data such as employee vacations, illnesses, reassigned duties, overloaded staff, and other information?
* Does your BPM solution integrate with multiple systems, such as your mainframe and legacy systems, ERP, CRM, accounting, human resources, and other applications? You may not need all of this today, but if you overlook the possible needs of the future, you may drop behind your competitors through inefficient communications and fall behind in the race to compete.
* Companies grow, and their needs change. Is your system capable of scaling and adapting to meet your shifting needs without an interruption in your routine business processes?
* Are there clients in your industry who can quantify their success using the BPM solution you have chosen? Make sure you choose wisely.

Process Monitoring:

Monitoring business transactions in real time delivers valuable information to businesses in increasingly competitive environments.

* Where are your documents within a process at any specific time?
* How many applications had to be denied today?
* How many invoices were paid late this week, and why?
* Where are the bottlenecks or slow-downs in your processing?
* Are documents routinely stuck in the Inbox of an underperforming employee?
* Which employees are neglecting to file vacation paperwork on time?
* A BPM system that is integrated with your business systems provides valuable real-time insight into all of your business processes, giving you the opportunity to improve and optimize your standard procedures. It gives you the power of a chameleon, letting you adapt and make changes quickly and effectively.

Process Optimization:

Nothing lasts forever. That's true of even the best and most efficient processes. Times change; regulations change; customer preferences change; and your business must change, too. As it does, you need to be able to make modifications that optimize processing efficiency, speed, and service, without interruption in your business processes. Would your processing support parallel approvals rather than sequential decisions, which take longer? Would a departmentally shared work queue that allows everyone on staff to work on incoming jobs be better for your team productivity than individual work queues, or vice versa?

If a new law mandates that exceptions to a specific process must be handled in a particular way, your system needs to be open to instant modification. If your company takes part in a merger and acquisition that adds layers of details and increases work volumes within your processes, you need confidence that your system can adapt and change.

The only thing that is constant is change. You have to be ready - and able - to adapt at a moment's notice. BPM gives you the power to make changes on the fly, letting you soar above the competition with proactive, informed decisions and quick, customized service.

Archiving Information at the End of the Processing Life Cycle:

Every document travels through distinct phases of the processing lifecycle, determining if it needs to be stored as an active file, migrated to long-term storage for future reference, or purged/deleted in accordance with regulations. From the moment you capture documents electronically at your scanning station (or via your website or other method of capture), you need to be sure your document retention plans will respond to the regulations that govern them.

A hierarchical storage management system (HSM) that is integrated with your BPM solution removes the need for you to track documents and manage their migration and deletion. Instead, documents follow the rules you establish, providing notification when documents will be transferred, purged or permanently deleted, or automating the entire process in compliance with your rules. Clear audit trails facilitate the audit process and eliminate hours of manual search. By integrating your high-volume scanning software with a complete BPM and HSM solution, your documents and data have a smooth journey through all phases of the business lifecycle, from the cradle to the grave.

When Budgets Are Tight: Software as a Service (SaaS) as a Launch Pad for Efficiency:

An increasing number of imaging vendors are offering SaaS solutions for document scanning as an affordable way to capture forms and data without the client having to make the investment in infrastructure, set-up, and consulting. Although many companies prefer having direct control over their data, a SaaS vendor can scan high volumes of material using a simple indexing key or two, and send the documents straight into your document storage software or even into a work queue within your chosen workflow and BPM solution. If you're looking for power and a return on investment without the initial start-up costs, SaaS is an alternative worthy of consideration.

Summary:

Smart decision making and fast response to change are the name of the game in today's highly competitive and quickly changing marketplace. High-volume scanning, integrated with intelligent business process automation, guarantees your staff plays by the rules you set in place for a winning game. It lets you make business information available securely and quickly; demand and achieve information consistency and accuracy; and push work efficiently wherever it needs to go. In the end, high-volume scanning, BPM, and HSM let you provide unbeatable service that gives you a deck of winning cards in a tough game.

High-Volume Scanning and Process Automation For Better, Faster, Smarter Decision Making

Gain Competitive Edge With Business Process Mapping

Business process mapping (BPM) defines each business process in simple steps from start to finish. Since its introduction in 1921, process mapping has evolved to become multi-dimensional, assisting organizations to achieve various business goals such as regulatory compliance, process re-engineering, simulation and activity analysis. Moreover, ISO 9001 requires an organization to follow a process approach for business management; process mapping works well to comply with these requirements.

Ideally every process in an organization should be mapped to deliver better results and enhance team ownership. To be specific, there are mainly three types of business processes that must be mapped for clear understanding and effective communication throughout the business:

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Management processes -the processes that govern the operation of a system such as "Corporate Governance" and "Strategic Management" Operational processes - the processes that constitute the core business such as purchasing, manufacturing, marketing and sales Supporting processes - the processes that support the core processes; typical support processes include accounting, recruitment and technical support

Why is Business Process Mapping Good for Your Business?

BPM allows every business to structure its components and align its actions to achieve a common organization goal. No matter which department/organization you are from, process mapping can be used for your own purpose and can be customized to fit your business needs. Some of the departments of an organization that can actively use process mapping to achieve effective business results, reduce costs and risks are Human Resources, Finance, Legal, Sales & Marketing, IT, Accounts, Quality Assurance, Customer Care, Operations, Manufacturing, Product Development and Research. Each of these departments can use a process mapping software to understand their processes clearly and communicate effectively with managers and teams.

Let us take an example of how an operations department of a medical device manufacturer can use process maps to save costs and gain competitive edge.

You are a VP of Operations for a medical device manufacturer...

Your business critical issue is that it takes twice as long and costs you roughly twice as much to fulfil orders as your competitors. Each of your three sales channels - phone, mail and e-commerce is faced with costly bottlenecks. The average order processing time for all three channels is 6 hours at a cost of 0 per order. Customer loyalty and turnaround time have become critical issues as unsatisfied customers begin to take their business elsewhere.

Solution:

Assign a team to develop streamlined, profitable processes for all three channels Share their model with every stakeholder to win buy-in Drive implementation through easy-to-share process maps

Benefits of Business Process Mapping Tools

BPM allows key stakeholders to identify critical steps of the process right at the start saving you time and increasing efficiency. Here are a few of the benefits of deploying a business process mapping tool in your organization:

Discover the best processes to drive growth throughout the organization- Mapping your processes will give you a clear understanding of each step and how they inter-relate. Imagine having the power to make decisions by analyzing and simulating their impact first. Process mapping tools allow you to try "what-if" scenarios so that you get a true bottom line view and select the optimal processes for your organization. Get the bigger picture- Flowcharts are designed to allow a greater visibility of the critical company information in form of process flow diagrams and charts. This will assist the key stakeholders to make the right decision at the right time. Proper resource allocation- When you know what resources are required to achieve the optimum results at the end of each process, you can allocate sufficient resources at the planning stage, saving you any deficits or over budget situations. Build confidence in the project management team- Process mapping gives you a comprehensive picture of every element involved in a process and allows you to account for influencing factors right at the beginning leaving no room for any last minute surprises. You can quickly identify the key concern areas of a project and deal with it proactively. Gain buy-in and drive change by sharing results- Effective communication is the key to gaining buy-in for a new project / plan in an organization. Are you trying to persuade your team to adopt a new SOP? Using a process map will make the process change effortless as it will enable everyone to view, understand and support the change process. As you effectively communicate change, you encourage feedback for continuous improvement. Ensure regulatory compliance- ISO 9001 requires every business to follow a systematic approach for a process. Regulatory compliance can be made easy through process maps as it allows you to manage, visualize and analyze the current processes to achieve compliance throughout the organization.

Gain Competitive Edge With Business Process Mapping

Business Process and Outsourcing

Outsourcing is not a temporary solution but a strategic orientation of many enterprises at present and in the future. It helps reduce expense, improve core capabilities and product quality, reduce risk etc.

Business Process

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Based on values created by the enterprise, we can see 2 parallel processes: Business Process and Support Process.

Business process starts from accessing market and customer to required values, investigating, researching approaches and organizing production, distribution, logistics and serving. This process directly creates added values o customers and market. Support process is responsible for active support in the areas of human resources, finance, information, relationship and institution.

In business process, enterprise can have some options:

- Cover all steps (from marketing to serving) without outsourcing

- Initially, cover some steps (and outsourcing some other steps), gradually cover all steps. Outsourcing is just temporary.

- From the beginning, implement some steps and the rest are outsourced to other companies. Outsourcing is long-term development strategy.

- Initially implement all steps. After a while, move from facilities management to outsourcing. Outsourcing is long-term development strategy. The enterprise goes towards partnership to bring about the highest added value to customers and marketplace.

Common trend of the world
In the beginning of 1990s, management model of enterprises was built towards "swiftness and flexibility" which originated in the US, expanded to Europe and Japan at late 1995 and early 1998 respectively. To do this, outsourcing process was implemented by outsourcing entire production out of the enterprise and keeping key steps including research & development, design and marketing.

With the constant change in models and features of products in IT or fashion, enterprises cannot cover all steps from research to production and distribution. Therefore, production management is outsourced to other companies. Different from subcontracting in the past, enterprise now takes charge of production in the framework of "Co-subtracting". It means that enterprise must possess high core capacity level and skills in production.

On the other hand, expense for finishing a task is various and there are large differences between developed and developing countries, especially in labour costs. In such labour-consuming areas as garment, software etc. outsourcing is cost-reducing strategy that many enterprises adopt. And in order to ensure the quality, enterprise usually send its staff to outsourcing partner's office to monitor. More sustainably, when the long-term relationship is established, enterprise can support human management and training approaches, etc. as well as share difficulties and advantages.

Enterprises in developed countries only focus on market accessing and customer to learn more about required values, investigate, research the solutions, distribution and logistics; in terms of production, they use outsourcing service to take the advantages of low labour cost.

The real benefits from outsourcing.

According to survey results conducted by some international market research organizations, 85% of leaders of largest companies in the world, which are specialized in information and electronics, plan to move production based to outsourced destination. IT sector is always in the lead of providing outsourcing services and currently more than 2/3 enterprises in the world use IT outsourcing services. In fashion sector, the percentage of enterprises using outsourcing services is very high. However, in other sectors, the trend of outsourcing entire project is not attracted by enterprises. The reasons to adopt partial outsourcing (usually production) are as follow:

Firstly, transferring production base management (including facilities and manpower) to another enterprise would turn fixed cost into variable cost. If the enterprise outsources production base management from the beginning, it can minimize fixed cost, creating its real motivation and flexibility. When sales situation is not so good in the marketplace, outsourcing is the policy for enterprise to share risks.

Secondly, the partner who adopts "co-contracting" for the enterprise might also provide this service to other enterprises. Therefore, cost and price will be lower because of economy of scale development.

Thirdly, the partner who provides outsourcing service has to be specialised in that area, thus the quality is ensured as required, and the enterprise that uses outsourcing service does not have to spend money on training staff.

Fourthly, the enterprise that uses outsourcing service can save time and money to concentrate on improving and expanding core capabilities as well as its specialized skills in research, design and brand promotion.

In conclusion, outsourcing is a policy that enterprise should prioritize. It makes enterprise more swiftly and flexible, helps turn fixed cost into variable cost to minimize cost and risk. In the trend of globalization, enterprise development strategy must consider competition and partnership to know how to bring highest added value to customers (in that scenario, direct customers will be companies that replace production base management with using outsourcing services), facilitating sustainable development of the enterprise.

Business Process and Outsourcing

Payroll Software Has Added Teeth to HR Process

Payroll software has ensured zero error and time disbursement of salaries. Even it enables to execute the crucial steps associated with Wage-Protection-System like generating SIF. Appraisal-management-system has become more precise with the help of HR-management-system combined with Payroll module.

In today's jet age, companies always explore ways to enhance productivity, reduce functional cost and reduce error margin. Cutting-edge software packages have made their tasks easier. Payroll software is one of them that has ensured pace in daily HR activities. HRMS or Human Resource Management System is a comprehensive package that enables companies to catch with the fast-changing time. Payroll software is a powerful specimen of that tool. Through this automated tool, multiple tasks can be performed with only a few mouse clicks.

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HR managers perform crucial roles in ensuring utmost motivation level for the work force. Properly salary disbursement is a key to ensure better involvement of the employees. It has been often noticed that poor handling of the salary and other crucial monetary transactions leads to employee agitation in a covert way and unhealthy grapevine rumors. So, to ensure professional approach of the employees, higher authorities should act professionally themselves. Payroll software is a vital tool to ensure that.

Without comprehensive and tailor-made HR-management-system, companies will no doubt loss an edge in the cut-throat competition. Its significance is very much visible in the interview process or even the employee wise appraisal phase. Appraisal-management-system is a unique offering of HRMS that enables to execute all the necessary steps associated with the process.

Payroll software offers the HR manager to address all the latest requirement, WPS (Wage-Protection-System) has become a norm as per Government regulations in several Gulf regions. To take care of WPS-Dubai, payroll tool offers its service. Through it, SIF can be generated. So, payroll management tool has provided the HR wings with more teeth to perform tasks better. So, the employees have little reasons to show their dissents.

Payroll Software Has Added Teeth to HR Process

Employers - The Recruitment and Selection Process

A competitive management of Human Resource Department always begins with a competitive recruitment process. Recruitment and selection process is defined as the organization's ability to source employees to improve the quality of its human capital using recruitment software. The main agent for the process is the human resource management (HRM) team. The main goals of these processes include hiring the best candidates from the job market and maintaining the competitive advantage of the organization. The HRM team should have the capacity to manage large volumes of resumes. This means that the recruitment process requires a large human resource budget. The HR recruiters must utilize the company's recruitment sources and the managers should make the right and immediate decisions during the hiring process. The quality of the process serves as the main driver for manager's satisfaction and will have a say at the bottom line of the company.

Recruitment software is one of the essential elements in the process

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The recruitment process requires strong effective recruitment software solution which can be obtained from external sources and can be internally executed. Several software vendors offer a variety of software but the company must carefully opt for the software that meet the needs of the company. Recruitment software and Web 2.0 technologies along with the standard procedures can help reduce the cost and time spent for candidate selection. The ideal software solution for the recruitment process must include the complete database for the applicants, communication between the company and applicants, and the corporate design. The software solution can help simplify the entire process. Since the pre-selection process is systematic and automated, HR managers can focus their time on interviews and in candidate selection. The recruiting tools to be used must be selected based on the target audience.

Assessment of job-related qualifications and interview method in the selection process

Upon the receipt of all the resumes of the applicants, the human resource manager should review them to evaluate the basic qualifications. A candidate who does not have the required qualifications should not be considered. Job-related qualifications should not be limited to knowledge, abilities, experience, and preferred education as identified in the job description. Other qualifications such as physical and mental demands should be bona fide occupational requirements. If in case no candidate has qualified for the position and the qualifications have been modified, the currently vacant position should be re-posted. The HR manager must have consistency in the interview process, should provide equal treatment for applicants, and must avoid asking discriminatory questions. Those applicants with disabilities must be given proper accommodation upon request during the testing and interviewing process.

The HRM must score and evaluate the approved test results of applicants and should be used as one of the selection factors. The files should be kept along with other selection and application documents for three years after the date of the previous action for the position.

Employers - The Recruitment and Selection Process