Why are you using a paper filing system to keep track of your recruiting and hiring? Even worse, are you keeping all of that data on your hard drive, causing your systems to slow down and creating more work for administrators who are already doing far too much already? Think about it. If you have a secretary taking the call, a clerk creating paper files, a data entry person entering that information into your computer, an admin creating spreadsheets, and an IT specialist trying to keep your system capacity up to par, how much are you spending before you hire a single new employee?
If you're using a computerized recruitment tracking system, you're on the right track. If its not web based recruiting software, you're creating more work for yourself, not eliminating it. Companies that have more than one person involved in the recruiting and hiring process need to take advantage of cloud computing tools. If your job recruitment software is on the internet, you and everyone else in your human resource department can access it from their terminals or from home when necessary. You won't need five sets of hands working to create what will in the end be one single file.
Human Resource Software
When you use internet-based software, hiring managers and interviewers can make notes directly into it, eliminating the need for data entry people. Emails can be screened and resumes can be sent directly to the departments that they pertain to, cutting down on the amount of time your secretary has to spend on the phone screening. And those spreadsheets your admin is spending hours creating - they will no longer be necessary. The best applicant tracking software creates them for you. As far as your IT guy is concerned, he'll be playing solitaire most of the day.
In years gone by, the office space needed to house computer equipment had to be huge to accommodate all of the servers and storage devices needed to keep track of data. Today, those pieces of equipment are no longer necessary, so companies can downsize and keep more affordable space filled with people, not machines. Cloud computing is one of the reasons that is possible. Miniaturization and more powerful systems have also contributed, but online software and data storage are what have mainly made the difference. Are you taking advantage of either or are you living in the past?
If you're not streamlining with new technology, you're giving away business to your competitors. They are using web-based tools and their costs are coming down. Lower costs mean higher profits and more room for lower prices that you will not be able to compete with. Holding onto an "old-fashioned" way of doing business might have been admirable in the 80s. Today, it's financial and corporate suicide. Upgrade your computers, get some web based recruiting software, and you'll be able to compete for the next few years. You might want to look into alternative energy also, but that's a topic for another day. For now, stick to simple changes you can make right away. Internet based recruiting software is definitely one of them.
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