Did you know the IRS uses more than two hundred different tax forms? Unbelievable, isn't it? Your business probably doesn't use that many forms, but you surely know that paper forms are wasting your company time and money. Think of the forms you use in your business and then read on to learn how e-forms help reduce costs, improve efficiency and streamline business processes.
Eforms are so much more than electronic versions of paper forms. They allow you to easily design forms, quickly distribute them to users, capture entered data, and automatically send that data to any database or business application. Imagine, no printing, hand filling, transcribing or manual data entry is ever necessary! Your data goes right to work where it's needed, automatically.
Human Resource Software
What key business processes could e-forms transform in your business? Traditional Human Resource paper flow requires hours (and stacks of paper) per employee, from initial application to periodic updates such as employee reviews. If, instead, a digital new hire packet could be submitted to the employee, completed without ever being printed and returned electronically to be reviewed and archived, you've freed employees throughout your operation from the burden of paper forms.
Where's Your Data Trapped?
There are so many other processes within your business that can be streamlined in this way. If you consider that 75% of data in a business is traditionally trapped on paper, you begin to get the picture. Now, imagine that data freed to transform your business real-time. Here's another example:
Sales departments are notoriously paper-intensive.Quotes are printed, delivered to the client, signed, mailed back to the office, sometimes lost, perhaps copied, and manually data entered into order forms. That doesn't even cover the internal approval process.
Eforms can kick off an automated workflow, instead, based on your specific business rules.
Imagine an electronic form being created by sales staff, reviewed online by the client and digitally signed without creating a single piece of paper!
The same efficiency is possible for internal processes, as sales staff submit bids to managers on eforms [http://www.digiscribe.info/document_management_services/electronic_forms.shtml], receive digital signature approval and move forward through the entire sales process with the same client data and order information preserved intact within your business software applications.
The above scenario is possible because eforms become an integral part of your document management process, residing in a document management system from beginning to end of lifecycle. You're provided easy access to and management of data captured on electronic forms. The possibility of information loss is eliminated, as are whole rooms full of file cabinets that used to hold your paper forms.
From purchase orders routed electronically for your approval as soon as the employee clicks "Submit" to annual requisition packets created, routed to department heads, completed and returned, all without creating a single form, it's all possible with eforms.
Your electronic document management services provider may not be able to help reduce your tax burden, but they can definitely reduce the time, expense and inefficiency of paper-based forms. Break free from the tyranny of paper and move your business forward into the freedom, efficiency and security of electronic forms.
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